Best Project Management Software Of 2023
Methodology
We compiled this “best of” list after carefully evaluating more than 40 popular project management software commonly used by small businesses. Our selection criteria took into account several factors, such as:
Ease of use: The characteristic of a good project management software is its ease of use, which means that any team member should be able to learn how to use it with minimal technical training. The software options we’ve selected for our list prioritize this aspect and provide features, such as pre-built templates, that simplify the learning curve, making it easy for everyone to use.
Cost and fees. We kept the budget constraints of small businesses in mind when selecting the best project management tools. As such, we specifically sought out options that offer pricing of less than £15 per month per user.
Features and functionality. We took into account both the software’s capacity to provide essential project management tools (such as Kanban and Gantt charts) and its ability to tailor the project management experience to the specific requirements of a company. This included considering whether the software offered integrations or automation tools that could be customized to suit a company’s needs.
Customer support. It’s common to have questions when introducing new software into company processes. Therefore, we focused on selecting software solutions that offer robust customer support to help users efficiently overcome any hurdles that may arise.
Customer reviews. The opinions of other customers who have used a product are often the most informative when evaluating a potential purchase. With this in mind, we selected project management software options that have received customer ratings of at least 3.5 stars across their customer bases.
Common Features Of Project Management Software
While there are fundamental features that project management software typically includes to support project success, certain software options may be better suited for specific teams or businesses based on their unique needs. It is crucial to conduct research to identify which additional or distinctive features could contribute to the success of your project, taking into consideration factors such as your team’s approach, the nature of your business, and the type of project.
For example, the majority of project management software have tools to facilitate planning, scheduling, task assignment, and progress reporting. They often include views such as Kanban or Gantt charts to monitor the development of the project and its dependencies (like clickup.com).
How To Choose Project Management Software For Your Team
Before selecting a project management system, it is important to evaluate your monthly or yearly budget. Many project management software options require payment on a per-user basis. Therefore, it is necessary to determine the number of individuals who will need to use the software and then calculate the per-person cost that is affordable within your budget.
| Info | ClickUp | Hubspot* | Wrike |
|---|---|---|---|
| Prices | Starting from £0 /Month for individuals | The Hubspot CRM is free of charge | From £0 User/Month |
| Test free of charge | Yes | Yes | Yes |
| Suitable for | Small, medium-sized enterprises (S M) | Small, medium-sized enterprises (S M) | Small, medium-sized enterprises (S M) |
| Number of contacts | Unlimited | 200.000 (Enterprise) | Unlimited |
| Agile methods | Agile Dashboards, Native Git integrations, Sprint management, No-code database tools | Scrum, Kanban | Scrum, Kanban |
| Mobile App | Yes | Yes | Yes |
| Support | Yes | Yes | Yes |
| Website | clickup.com | hubspot.com* | wrike.com |
Afterward, compile a list of the essential features required to effectively complete projects with your team. It is also important to take into account your team’s level of technical experience. For instance, consider whether your team would benefit from drag-and-drop builders, pre-built templates, and a wide range of integration apps or if they are proficient enough to create their own apps using an API.
To ensure that the project management software you choose is tailored to the unique needs of your project and company, consider creating a list of specific features that are necessary. For instance, determine whether the software should integrate with tools such as Google Workspace or Microsoft 365.
Additionally, consider whether you require a project management software that can assist with invoicing clients or enable collaboration with external teams on documents. By identifying these unique needs, you can select a software option that aligns with your project’s goals and requirements.